If you are an Arts & Crafts, Food or Dessert, Direct Sales or even General Vendor interested in participating in our Family/ Fun Festivals, please fill out the online form.
Vendor Registration Fee for a single event can be paid online, using the link below. For registration to more than one event, please contact us, or fill out the 2018 Events Vendor Registration and email it back to us at ArtsandCrafts@Royal-EventsPlanning.com.
DON’T FORGET our VENDOR REFERRAL PROGRAM – If you refer another vendor and they sign up for one or more of our events, you receive a 10% discount on ANY of the events you sign up for, based on the registration fee of the event they signed up for (does not apply to PizzaFest DC).
** Please note: Registration is NOT completed and you are NOT accepted in the event until the Vendor Fee has been paid. **
VENDOR GENERAL INFORMATION & TERMS AND CONDITIONS
Each vendor is provided with a 10’ x 10’ space which can accommodate a 10×10 tent. If you go outside the 10×10 space, you will have to pay for additional space! Each vendor can provide its own tent, tables and chairs for displaying the merchandize. Vendors need to provide their own set up, including tent, tables and chairs. Vendors understand that are responsible for all needed display props, including table/chairs/hanging materials/signs/etc.
Electrical requirements are limited. Please contact the event organizer for any electrical needs.
Booth Set Up
Volunteers will be present to direct vendors to their assigned area for set-up beginning one hour prior to the event start time. Due to safety reasons, vendors who arrive after the start of the event, may forfeit pre-assigned booth location and be assigned an alternate location. All vendors must be completely set up 15 minutes prior to the event start and remain set-up and in place until the event end time. To prevent accident or injury, any vendor wishing to leave early MUST notify a festival official. With permission, booths can be packed-up and “walked-out” will be allowed to do so. No vehicles will be allowed on the event’s grounds. Vendors will be allowed to proudly display company banner and signage to identify their business. Vendors will be able to sell their merchandize and are responsible for reporting sales tax.
Usually set up starts 2 hours before the event start time and break down occurs within an hour after the event ends. More detailed information regarding each of our events, including the Vendor Layout is emailed at least two weeks before the event date. For any questions, you can always contact our office at 703.889.0202 between normal business hours.
While Event premises are being occupied under this agreement, the Arts and Crafts fairs will provide no insurance; any insurance must be placed and paid by the exhibitor. I hereby relieve the management of the safe keeping of the property while said properties are at this festival.
No refunds will be made unless the application is not accepted. If for any reason it becomes impossible to have the event, vendors understand this agreement is terminated and will waive any and all claims for damages. Refunds will not be made due to cancellation on the part of the exhibitor. Failure to comply with the above stated rules will result in eviction from the event & loss of any money paid.
Vendors can distribute flyers, business cards, coupons, menus, or other material to patrons within their vendor booth area.
Vendor understands that if they break down their booth area before the end of the event, they will not be accepted in any of our future events. In case the vendor has been registered for more than 1 event, they understand that their location for future events may be changed to a less favorable area, due to the not favorable attendance history.
Vendor fees are Non-Refundable. All events are outdoors Rain or Shine events.
Anticipated attendance: 1500-2500